We're seeking a highly organized and tech-savvy Executive Assistant to provide comprehensive support to our co-founder and Chief Information Security Officer (CISO). This is a remote position requiring someone who thrives in a fast-paced startup environment and is comfortable leveraging AI tools to maximize efficiency and productivity.

Calendar & Meeting Management

• Manage CISOs complex calendar across multiple time zones using Google Calendar.
• Schedule and coordinate internal and external meetings.
• Optimize meeting flow and minimize calendar conflicts, including mix of travel, in-person, and virtual.
• Prepare meeting agendas and materials as needed.
• Draft after meeting actions and follow-ups based on transcripts or recordings.

• Maintain and update running task lists and priorities.
• Track deadlines and deliverables.
• Coordinate follow-ups on action items.
• Ensure nothing falls through the cracks.

• Check in and status via Slack twice daily (morning and evening in your timezone).
• Execute daily click-through tasks in various SaaS applications:
• • Email - manage and prioritize inbox, draft emails, flag critical items.
  • Slack - monitor groups and channels, flagging items that need attention.
  • Hubspot - add and update records as needed.
• Monitor and manage shared credential systems securely.
• Handle routine administrative tasks efficiently.

• Research prospective companies and evaluate fit with Workstreet's ICP.
• Track and analyze security and compliance tools in the market.
• Monitor competitor activities, pricing, and service offerings.
• Research leads and contacts, gathering relevant background information.
• Stay informed on security trends and emerging threats.
• Research and synthesize compliance frameworks.
• Evaluate and test new AI models and tools for potential business applications.
• Compile research findings into actionable summaries and recommendations.

• Book domestic and international travel arrangements.
• Manage itineraries, accommodations, and transportation.
• Handle travel changes and emergency rebooking.
• Coordinate travel logistics with meeting schedules.

• Assist with social media posting and content scheduling.
• Monitor and engage with comments and messages.
• Support LinkedIn thought leadership initiatives.
• Maintain consistent brand voice across platforms.

• AI Proficiency: Comfortable using AI tools (ChatGPT, Claude, etc.) to enhance productivity and work quality.
• SaaS Experience: Familiar with common business applications (Slack, Google Workspace, Hubspot, etc.).
• Security Awareness: Comfortable working with shared credential systems.
• Communication: Excellent written and spoken English with strong attention to detail.

• 3+ years experience as EA/VA, preferably supporting C-level executives.
• Experience working with US-based tech companies.
• Proven track record in fast-paced startup or high-growth environments.
• Self-motivated with ability to work independently across time zones.
• Extremely organized with strong prioritization skills.
• Proactive problem-solver who anticipates needs.

• Reliable high-speed internet connection.
• Quiet, professional home office setup.
• Must be amenable to work U.S. EST time zone hours.
• Fluency in written and verbal English communication skills.
• Primary communication via Slack.
• Regular video calls as needed.
• Must be responsive during agreed-upon working hours.

What We Offer

• Competitive Compensation: A competitive base salary with regular performance reviews linked to merit-based appraisals and bonus opportunities.
• Growth Opportunity: Early-stage company with significant room for career advancement.
• Remote-First Culture: Flexibility to work from anywhere while collaborating with a global team.

FileCloud is looking for a highly motivated and experienced Quality Engineer (Platform) to join our team in Brazil. This role will involve creating test cases, preparing test data, maintaining quality in sprints, ensuring product is defect free and delivering a positive user experience. The ideal candidate will have the ability to think outside of the box and come up with creative ways to test. This role is remote and will require working remotely with other team members.

About the Product & Company:

FileCloud is a hyper-secure EFSS (enterprise file sync and share) platform that provides industry leading compliance, data governance, data leak protection, data retention and digital rights management capabilities. FileCloud is a leader in content governance and collaboration for unstructured data, trusted and used worldwide across Global 1000 enterprises, educational institutions, government organizations, and service providers. In addition to its enterprise file sharing solution, FileCloud’s product portfolio also includes Signority (acquired in May 2024), a Canadian-based e-signature and document workflow platform. We are currently expanding our team as we grow and improve FileCloud.

Key Responsibilities:

• Collaborate with the QE Practice Lead to create comprehensive test plans that outline the testing scope, objectives, and strategies
• Develop detailed test cases based on requirements, functional specifications, and user stories
• Work with automation testing frameworks – prepare, implement and run test cases. Contribute to existing test case repositories and suites
• Execute test cases to validate software functionality, identify defects, and ensure that the software meets quality standards
• Perform Sprint testing to validate new code changes and perform stress testing of features as per impact analysis
• Ensure Quality of architectural foundations of the software
• Document defects found during testing in a clear and structured manner and report into defect management tool
• Manage test data and ensure its availability, relevance, and consistency for testing purposes
• Test reporting and metrics
• Collaborate with cross functional teams
• Estimate, prioritize, plan and coordinate testing activities

Qualifications and Skills:

• Bachelor’s degree in computer science
• 5+ years of hands-on experience in software Quality Engineering
• Strong understanding of software development life cycle (SDLC) and Agile methodologies
• Strong knowledge of software QA methodologies, tools, and processes
• Practical experience with automation testing methodology and frameworks
• Experience using test and defect management tools (i.e. Jira / TestRail)
• Experience in writing clear, concise, and comprehensive test plans and test cases
• Set up and maintain test labs with multiple testing environments
• Reproduce reported customer problems to help developers troubleshoot, diagnose, and resolve issues
• Understanding of distributed, complex systems and architectural concepts (queues, cache, web sockets)
• Knowledge, experience and ability to utilize AI in QA practices is a plus
• Knowledge of testing on both Linux and Windows operating system
• Good understanding of API’s and API testing methods
• Ability to think outside of the box to identify edge cases
• Knowledge of CI/CD pipelines and Jenkins is a plus
• ISQBT certification is a plus
• Effective communication and collaboration skills are key
• Proactive and Open attitude

What We Offer:

• Be part of a team of passionate, committed individuals dedicated to building a world-class product
• Dedicated time for training and education opportunities
• A mentorship model wherein your mentor and team support your development
• A competitive salary with an annual bonus
• Fully remote working whilst offering flexible hours that fall outside of the companywide core hours of 9am -12pm (US Eastern time zone)
• 20 days of paid time off which increases by a further 2 days after 3 years of service and 3 days after 5 years of service (in addition to 10 public holidays in your country)
• Paid day off on your birthday or on an alternative day if your birthday falls outside a normal working day
• Paid day off to volunteer with the charity of your choice
• Paid monthly internet cost, as well as lunch and wellbeing stipend provided
• Reimbursement of all hardware costs associated with the role

We conduct background security checks for everyone joining our team.

Serving the People Who Serve the People

Granicus is driven by the excitement of building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and its constituents together. We are on a mission to support our customers with meeting the needs of their communities and implementing our technology in ways that are equitable and inclusive. Granicus has consistently appeared on the GovTech 100 list over the past 5 years and has been recognized as the best companies to work on BuiltIn.

Over the last 25 years, we have served 5,500 federal, state, and local government agencies and more than 300 million citizen subscribers power an unmatched Subscriber Network that use our digital solutions to make the world a better place. With comprehensive cloud-based solutions for communications, government website design, meeting and agenda management software, records management, and digital services, Granicus empowers stronger relationships between government and residents across the U.S., U.K., Australia, New Zealand, and Canada. By simplifying interactions with residents, while disseminating critical information, Granicus brings governments closer to the people they serve—driving meaningful change for communities around the globe.

Want to know more? See more of what we do here.

PLEASE NOTE - You must reside in Costa Rica to be considered for this position. Candidates living in other countries cannot be considered at this time.Granicus is looking for an enthusiastic and organized Benefits Specialist to oversee the day-to-day employee benefit operations for Granicus’s benefits packages.  This individual will be an integral part of our global benefits team to ensure our plans run smoothly. Responsibilities include: handling the benefit enrollment , orientation processes and employee inquiries. The ideal candidate is thorough and detail-oriented and has experience assisting employees with benefit enrollment at all stages of the employee life cycle. #PuertoRicoCostaRica

• Understands the confidential nature of HR data and adheres to all Granicus policies related to confidentiality and security of personal information in all communications and transactions. 
• Provides exemplary customer service through effective, proactive interaction and the appropriate and timely escalation of issues to the Benefits Analyst or HR Management as needed. 
• Manages the Benefits inbox, responding to basic inquiries and escalating complex issues to the Benefits Analyst, insurance providers, or broker. 
• Leads benefit orientation presentations for new hire groups and ad hoc throughout the year. 
• Assists in developing and distributing benefits communications such as FAQs, intranet updates, and newsletters to enhance employee understanding and engagement. 
• Assists employees with the benefit enrollment process and oversees COBRA administration; translates insurance-related jargon into commonly known terms for clarification purposes. 
• Employs a methodical approach to reviewing and processing benefit elections throughout the employee life cycle, including at hire and termination, and in the event of qualifying life events. 
• Reconcile benefit billings on a monthly basis for all benefit vendors and compares changes against recent enrollment activity. 
• Troubleshoots fundamental benefits application issues by diagnosing causes, identifying solutions, and coordinating corrective actions and/or escalation as necessary. 
• Follows defined escalation protocols for resolving complex benefits issues, ensuring timely communication with internal stakeholders and external vendors. 
• On an annual basis, partners with the Benefits Analyst to manage open enrollment and other high-volume, high-impact enrollment events such as mergers or acquisitions. 
• Supports the Benefits Analyst during implementation of new benefit programs, initiatives, and vendor renewals. 
• Partners with the Benefits Analyst during routine and ad hoc audits of benefit enrollment/termination, billing/funding, and COBRA administration to ensure continued accuracy. 
• Supports Global benefits initiatives, projects, and member education.  
• Supports the LOA process including disability benefits claims and processes.  
• Tracks and reports key performance indicators (KPIs) such as enrollment accuracy, response time to employee inquiries, and audit readiness to support continuous improvement. 
• Collaborates with Payroll, Finance, and Legal teams to ensure accurate deductions, funding and compliance with regulatory requirements.  

• Proficiency in MS Office is required 
• Basic understanding of benefit eligibility and enrollment requirements 
• Working knowledge of key regulations such as ERISA, HIPAA, ACA and COBRA to ensure compliance in all benefits-related processes. 
• Familiar with the federal and state laws regarding benefits and employment 
• Communicate effectively, both orally and in writing, with individuals at all levels within the organization 
• Demonstrated ability to manage multiple tasks requiring methodical and meticulous attention-to-detail 
• Initiative to improve processes in a fast-paced work environment 
• Previous experience with benefits administration platforms, insurance carrier portals and UKG (formerly UltiPro) is preferred

Don’t have all the skills/experience mentioned above? At Granicus, we are trying to build diverse, inclusive teams. We do not have degree requirements for most of our roles. If you don’t meet every requirement above but are excited to learn more, we encourage you to apply. We might just be able to find another role that could be a perfect fit!

Security and Privacy Requirements

• Responsible for Granicus information security by appropriately preserving the Confidentiality, Integrity, and Availability (CIA) of Granicus information assets in accordance with the company's information security program.
• Responsible for ensuring the data privacy of our employees and customers, their data, as well as taking all required privacy training in a timely manner, in accordance with company policies.

The Team

• We are a remote-first company with a globally distributed workforce across the United States, Canada, United Kingdom, India, Armenia, Australia, and New Zealand.

The Culture

• At Granicus, we are building a transparent, inclusive, and safe space for everyone who wants to bea part of our journey.
• A few culture highlights include – Employee Resource Groups to encourage diverse voices
• Coffee with Mark sessions – Our employees get to interact with our CEO on very important andsometimes difficult issues ranging from mental health to work-life balance and current affairs.
• Microsoft Teams communities focused on wellness, art, furbabies, family, parenting, and more.
• We bring in special guests from time to time to discuss issues that impact our employeepopulation

The Impact

• We are proud to serve dynamic organizations around the globe that use our digital solutions to make the world a better place — quite literally. We have so many powerful success stories that illustrate how our solutions are impacting the world. See more of our impact here.

Flexibility & Balance

• Flexible Time Off – Take the time you need to rest, recharge, and live your life.
• Company-Wide Wellbeing Days – Paid days off to unplug and focus on your mental health.
• Work From Home Reimbursement – Support a productive home office environment.

• Private health, vision, dental and life insurance – Comprehensive coverage for you and your family.
• On-Demand Mental Health Support – Access to Headspace and other wellness tools.

• Paid Parental Leave - For both birthing and non-birthing parents.

• Online Learning Platforms – Fuel your professional development.
• Competitive Salary & Bonuses – Your contributions are valued and rewarded.

At Kalderos, we are building unifying technologies that bring transparency, trust, and equity to the entire healthcare community with a focus on pharmaceutical pricing.  Our success is measured when we can empower all of healthcare to focus more on improving the health of people. 

That success is driven by Kalderos’ greatest asset, our people. Our team thrives on the problems that we solve, is driven to innovate, and thrives on the feedback of their peers. Our team is passionate about what they do and we are looking for people to join our company and our mission.

That’s where you come in! We’re looking for a Staff Accountant to support accounting functions that help our operations run smoothly and accurately, including but not limited to bank reconciliations, employee expense management, and month close tasks. This is a part-time position with an initial expectation of 10-20 hours/week.

• Manage bank reconciliations and Cash Accounting
• Collect and review invoices, managing accounts payable for 150 vendors, code and route appropriately in Bill.com
• Serve as the point of contact for employee expenses, fielding questions and managing monthly reimbursements via Expensify
• Credit card accrual and reconciliation
• Maintain lease schedules and manage payment and reconciliation
• Reconcile expected debt payments and book debt cash entries monthly
• Review P&L and book accrued expenses not yet billed
• Prepare and pay taxes and insurance as needed

• 2-4 years general accounting experience including accounts payable, expenses, and bookkeeping
• Experience with bank reconciliations, accrual accounting, and month close
• Expertise with financial operations platforms (we use Bill.com)
• Experience with expense management software (we use Expensify)
• Extreme attention to detail and accuracy
• Self-starter who can succeed with minimal direction
• Strong communication and collaboration skills

Expected Hourly Rate: $30 - $35/hr

• We thrive on collaboration, because we believe that we can only put our best work into the world when we work together to solve problems.
• We empower each other and believe in ensuring all voices are heard.
• We know the importance of feedback in individual and organizational growth and development, which is why we've embedded it into our practice and culture. 
• We’re curious and go deep. Our slack channels are filled throughout the day with insightful articles, discussions around our industry, healthcare, and anything else that interests our team!

To learn more: https://www.kalderos.com/company/culture

We know that job postings can be intimidating, and research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend to only apply when they check every box. We encourage you to apply if you think you may be a fit and give us both a chance to find out!

Kalderos is proud to be an equal opportunity workplace.  We are committed to equal opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

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Kalderos participates in E-Verify.